Job Opportunity: Volunteer and Token Coordinator

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The Woodstock Farmers Market, a 503(c)(6) nonprofit, is looking for a Volunteer & Token Coordinator. The Volunteer & Token Coordinator is part of a small team that keeps the market running! The focus of the position is on recruiting volunteers and building and managing positive engaging relationships with the volunteer community.

The Volunteer & Token Coordinator is present at the weekly Sunday market ensuring volunteers are engaged in set up, managing booths, and tear down. This is a part-time, seasonal, remote work position. The position is from late May through October, with additional hours in November. Average hours per week is 18 which includes 8 hours every Sunday at the Market. To apply, send resume and cover letter to karena@woodstockmarketpdx.com.

Job Summary

The Woodstock Farmers Market Volunteer and Token Coordinator manages the volunteer program, oversees the script/token program (including vendor payments and SNAP Match tracking), and oversees general supplies for the market. The Volunteer Coordinator works at the market each Sunday from approximately 8 a.m. to 3 p.m., engaging closely with the Market Manager.

General Duties

  • Recruit, train, and coordinate volunteers at the market. Maintain and update current volunteer database
  • Establish a strong, engaging relationship with volunteers
  • Organize and maintain the token/script program, including the Point of Sale (POS) card machine and three token currencies
  • Track weekly sales of SNAP, Credit, Debit and other currency (like OHSU Food Rx) in tokens spreadsheet
  • Track monthly sales of SNAP and SNAP Matching tokens and remaining matching funds
  • Work with Market Manager to maintain equipment
  • Identify and/or create needed on-site informational materials
  • Maintain the merchandise inventory, and coordinate with graphic designer and the Board for replacements
  • Track crowd counts and share with Market Manager and Board
  • Coordinate marketing efforts with Board Marketing Chair including targeted outreach, neighborhood flyering and social media
  • Help plan and execute special event days with Market Manager and Board

Pre-Season Duties

  • Schedule and conduct volunteer orientation, usually the second week of May
  • Coordinate with volunteers to pass out official posters in neighborhood
  • Prepare/update volunteer orientation handouts, FAQs, liability forms, and schedules
  • Identify and purchase needed equipment and supplies
  • Establish (or maintain) account with a merchant service provider to handle card transactions

In-Season Duties

  • Recruit volunteers for ongoing market activities and special events
  • Update and maintain volunteer instructions, including setup instructions and SNAP/Debit token instructions
  • Work with Board to recognize volunteer work
  • Coordinate distribution of special event posters and fliers with volunteers and Board
  • Deposit cash sales of merchandise, tokens, and donations
  • Maintain merchant service provider account; confirm fees with bookkeeper
  • Maintain POS machine by charging and testing the machine the night before each market. Be aware of any mandatory updates to machine to avoid delays at market
  • Ensure that the market equipment is ready for each week’s market and repair and replace as needed
  • Provide back-up support as needed to the Market Manager

Market Day

  • Guide volunteers in market duties, including setup, token booth, Kids Passport, Info booth, floaters, and breakdown
  • Update equipment map and tent plan, coordinate with graphic designer as necessary
  • Supervise packing of the shed at the end of the day. Have a plan for rainy days
  • Supervise the SNAP/Debit booth and troubleshoot any problems
  • Supervise merchandise sales and maintain an inventory on all merchandise
  • Supervise crowd counts
  • Help to resolve issues and questions that arise from customers or volunteers in a respectful and timely manner\
  • Work with Market Manager to resolve immediate issues at the market
  • Take home tokens for vendor reimbursement, unsold tokens, and card machine at the end of each market

After the Market Season

  • Be sure all equipment is dry, clean, and stored for the following season
  • Complete tracking of volunteer hours
  • Prepare end-of-season Board report with successes, suggestions for improvements, and other considerations for the following year’s market
  • Prepare merchandise report with sales totals and suggestions
  • Prepare recommended equipment purchase report for the Board

Hours and Pay Schedule

This part-time, seasonal position is calculated at approximately 18 hours per week during the market season: 8 hours each Sunday of the market and 10 hours during the week for counting tokens, recording financials, coordinating volunteers and equipment and monthly Board meetings. Additional hours may be required for the Volunteer and Vendor events in May and leading up to each special event day for logistics planning, extra equipment layout, and additional volunteer coordinating.

This is a part-time, seasonal position. The Volunteer and Token Coordinator is expected to be at the market every Sunday through the full market season.

Essential Functions

  • Lift, push, pull up to 50lbs on a regular basis
  • Standing/walking for extended periods of time
  • Regular and reliable access to computer and internet
  • Basic computer literacy including competency with google docs and Excel spreadsheets
  • Strong communication skills, both verbal and written
  • Able to maintain a positive demeanor in all kinds of weather
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Closed Until June 2020

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In the spirit of Thanksgiving, we at Woodstock Farmers Market want to say thank you for supporting us this year. It has been wonderful seeing you each week! We are also thankful for the vendors, volunteers and sponsors who make this market possible.

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This Week at the Market: November 24th

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We’re back this week for our Pre-Thanksgiving Harvest Festival and last market day of the season! There will be breads, veggies, meats, sweets and more for your Thanksgiving feast and to stock up for the winter. You will also find crafts for holiday gifts! Here is a list of the vendors and what you will find at the market on Sunday:

Produce

  • Amica Farm — Signature dried herb blends, many varieties of winter squash, Japanese salad turnips, black radishes, purple top turnips, German butter ball and fingerling potatoes, garlic, several chicory varieties, sprouting broccoli
  • Eagle Organic Cranberries — fresh cranberries
  • Fiddlehead Farm — squashes, roots, shallots, garlic, fresh herbs, radicchio and other chicories, salad mix, arugula, mustard mix, and hearty greens
  • Flying Onion Farm — carrots, butternut squash, leeks, kale, collards, celeriac, celery, Brussels sprouts, cabbage, potatoes, onions, Cippollinis, garlic, arugula, Asian greens, scallions, parsnips, Jerusalem artichokes, rutabagas, salad turnips, fennel, spinach, frizee, radicchio, salad mis, herbs, apples, pears, quince, seaweed, herbal salves, lotions and tea blends
  • Greenville Farm — lettuce, rutabagas, potatoes, peppers and carrots in addition to sausages, pepperoni, jam, prunes and hazelnuts
  • Kiyokawa Family Orchards — several varieties of apples and pears
  • Winters Farm — purple and green sprouts, onions, potatoes, carrots, beets, Romanesco, white and colorful cauliflower, kale, cabbage, chard, broccoli, quinces, leeks, parsnips, purple sprouting broccoli, and 20 varieties of winter squash in addition to eggs, honey, jam and syrup

Hot Food

  • Katherine’s Taqueria — Tacos, Quesadillas, Tamales, and more.

Meat

  • Deck Family Farm — eggs, turkeys, sausages, and additional meat
  • Sandy Bluff Farm — pasture raised whole chickens

Prepared Food & Drink

  • Fernweh Food — dried produce
  • Frux Farm — pickled garlic, pickled beets, pickled onions, pickles, relishes, and herbal medicines including Echinacea and St John’s Wort
  • Healing Earth — mushroom hot chocolate and matcha
  • Menegon Company — caramel sauce
  • Natures Wild Harvest — mushrooms, chestnuts, syrups, jams and honey
  • Portland Juice Co. — cold pressed juices
  • Spice Pilgrim — spices and tea
  • Roundhouse Foods — hummus, tortilla chips
  • Wet Wizard Sauce — hot sauce
  • Wildland Kombucha — flavored kombuchas including seasonal flavor, Orange Juniper

Bakeries

  • Dos Hermanos Bakery — banana bread, cranberry orange bread, pumpkin bread, cardamom fruit braid, stollen, dinner rolls, potato rolls, sourdough rolls, and french rolls
  • Henry Higgins Boiled Bagels — bagels, including pumpkin bagels

Specialty

  • Westside Distillery — whiskey
  • Townshend’s Distillery — botanical spirits

Non-Food

  • DeeDee and Shark — Handmade ceramics
  • Dragonfly Forge — knife and tool sharpening
  • Habiba Abdul Rahim — Original paintings, pen and ink drawings, greeting cards
  • Xóchitl Garnica — handmade jewelry
  • Victoria Buchler Ceramics — Small batch functional ceramics including a small batch of WFM cups and mugs.

Kids’ Activities

Kids can join farmers market favorite, Peggy McCafferty, in a fun harvest craft.

Tunes

From 11:00 a.m. – 1:00 p.m., Eric Ching Trio will perform swing, blues, bebop, and jazz renditions of soul tunes.

Flash Sale

Have you ever wanted a Woodstock Farmers Market t-shirt? Now is the time to get one since they will be on sale for only $5 each!! Stop by the info booth to get yours.

Thank you!

In the spirit of Thanksgiving, we at Woodstock Farmers Market want to say thank you for supporting us this year. It has been wonderful seeing you each week! We are also thankful for the vendors, volunteers and sponsors who make this market possible.


Written by Emily Murnen, WFM Market Manager

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Save the Date: Harvest Market — Nov. 24th

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Pre-Thanksgiving Harvest Market — Nov. 24th

Last Sunday was the last day of our regular season (so there is no market this Sunday!), but save the date for our Pre-Thanksgiving Harvest Market on November 24th.

We will be back with everything you need for your Thanksgiving meal and to stock up for winter. There will be turkey, sweet potatoes, chestnuts, sweet pumpkins, cranberries and more. Stay tuned for a complete lineup of vendors and what they will have at the market.

Board Members Wanted

Have you been looking for a new way to support your favorite neighborhood market? The Woodstock Farmers Market is accepting applications to join our Board of Directors. We are seeking dedicated and active members to help with fundraising, marketing, and community outreach. If you can attend one meeting a month and have an interest in fundraising, marketing, or community outreach, we’d love to hear from you.

If you are interested in joining our Board of Directors, please complete the application form and email it to info@woodstockmarketpdx.com.


Written by Emily Murnen, WFM Market Manager

Posted in News | Comments Off on Save the Date: Harvest Market — Nov. 24th

This Week at the Market: October 27th

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This Sunday marks the last market of our regular season. We have had a hugely successful season, and it’s all because of our wonderful volunteers, vendors, board members and shoppers. Thank you so much for your continued support! Don’t forget that we will be back on November 24th for our Pre-Thanksgiving Harvest Market and Craft Fair.

Eats

Pair of happily grinning jack-o-lanterns.Still want pumpkins for decoration, to make jack-o-lanterns and more for pies? You can find pumpkins of all sizes at the market this Sunday along with fall favorites such as broccoli, winter squash, carrots, beets, wild mushrooms and chestnuts. You can count on a dozen varieties of apples and several types of pears.

Don’t forget to bring any knives or tools to be sharpened by Dragonfly Forge this week! For a complete list of vendors, visit our market map.

Kids’ Activities

Join us for our seventh annual Halloween Carnival. Costumes are strongly encouraged but not required. 🙂 Free activities include:

Tunes

From 11:00 a.m. – 1:00 p.m., Hops & Honey Goodtime Band will perform Prohibition Era jazz, blues and rags of the 1920s-’30s.

Upcoming

Harvest Market – Sunday, November 24th
After a short hiatus, we will return for our final market of the season on Sunday, November 24th. You will be able to purchase Thanksgiving necessities including turkeys and pies, stock up for winter, and purchase holiday gifts from our artisan craft vendors.


Written by Emily Murnen, WFM Market Manager

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This Week at the Market: October 20th

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Next week is our Halloween Carnival and the last market day for our regular season. We will return after a short hiatus for our pre-Thanksgiving Harvest Market. More details for both below.

Survey

This is the last week to share your opinions about the market. Please take our short Customer Survey to help guide our market’s future. We truly value your feedback, and together we can continue to make the farmers market a vibrant marketplace for the community.

Eats

Varieties of cauliflower.There continues to be several varieties of apples, pears, wild mushrooms and winter squash in addition to fall favorites such as Brussels sprouts, chestnuts and potatoes. You will also find Autumn decorations including gourds and pumpkins of all sizes.

For a complete list of vendors, visit our market map.

Kids’ Activities

Kids can join Woodstock Community Church to make fruit art.

Tunes

From 11:00 a.m. – 1:00 p.m., Will Layng & The Ribs perform Americana with country, folk and soul influences.

Upcoming

Halloween Carnival — Next Sunday, October 27th

This annual event is not to be missed. Bring the whole family for trick-or-treating, face-painting, music, delicious food and several kids crafts. Dressing in costume is strongly encouraged but not required. 🙂 This is also the last day of the regular season.

Harvest Market — Sunday, November 24th

After a short hiatus, we will return for our final market of the season on Sunday, November 24th. You will be able to purchase Thanksgiving necessities and stock up for winter.


Written by Emily Murnen, WFM Market Manager

Posted in News | Comments Off on This Week at the Market: October 20th

This Week at the Market: October 13th

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We’ve been getting a lot of questions about when the market season ends. Fear not, we still have three more Sundays. The last day of our regular season is Sunday, October 27th, then we return after a four-week hiatus for our Harvest Market on Sunday, November 24th.

Eats

Stack of delicata squash.Fall is here! There continues to be delicata squash, pumpkins, and several other varieties of winter squash in addition to fall favorites such as Brussels sprouts, apple cider, wild mushrooms, and potatoes. If you haven’t stocked up on apples and pears for sauces, butters and jam, this is the week to do it!

Don’t forget to bring any knives or tools to be sharpened by Dragonfly Forge this week! For a complete list of vendors, visit our market map.

Kids’ Activities

Let creativity run wild at the bead booth this Sunday! Kids can create spiral garden ornaments, pipe cleaner creatures, or bracelets for their friends.

Tunes

From 11:00 a.m. – 1:00 p.m., the Leah and Steve Band will cover a wide variety of musical genres including but not limited to R&B, Rock, Pop, and Country by adding in their own interpretation to covers and original music.

Community

The Woodstock Neighborhood Association (WNA) works to create a sense of community and maintain and improve the livability of the Woodstock Neighborhood. Stop by their booth to find out more about getting involved in our neighborhood.

Survey

If you haven’t already, please take our short Customer Survey to help guide our market’s future. You can provide us with valuable information about how we are doing and what we can change. We wouldn’t be here without the overwhelming support of our community, so we’re asking you to make your opinions heard!

Upcoming

Save the date for Sunday, October 27th, the last day of our regular season and our eighth annual Halloween Carnival. This event is not to be missed. Bring the whole family for several kids activities, live music, and delicious food.

After a four week hiatus, we will be back for our Harvest Market on Sunday, November 24th. You will be able to stock up for Thanksgiving and the winter.


Written by Emily Murnen, WFM Market Manager

Posted in News | Comments Off on This Week at the Market: October 13th

This Week at the Market: October 6th

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Survey

We wouldn’t be here without the overwhelming support of our community, so we’re asking you to make your opinions heard. Please take our short Customer Survey to help guide our market’s future. You can provide us with valuable information about how we are doing and what we can change.

Eats

Grapes.Fall is my favorite season, and I’ve definitely seen signs of autumn, such as the changing colors of the leaves and the bounty of fall favorites at the market including pears, apples, grapes, winter squash, and root vegetables. You will also be able to fill your shopping baskets with bagels, pastries, kombucha, hummus, honey, and so much more.

For a complete list of vendors, visit our market map.

Kids’ Activities

Let creativity run wild at the bead booth this Sunday! Kids can create spiral garden ornaments, pipe cleaner creatures, or bracelets for their friends.

Tunes

From 11:00 a.m. – 1:00 p.m., Hot July will perform jazz and feature guitar, vocals, and horns.

Board Member Wanted

Have you been looking for a new way to support your favorite neighborhood market? The Woodstock Farmers Market is accepting applications to join our Board of Directors. We are seeking dedicated and active members to help with fundraising, marketing, and community outreach. If you can attend one meeting a month and have an interest in fundraising, marketing, or community outreach, we’d love to hear from you.

If you are interested in joining our Board of Directors, please complete the application form and email it to info@woodstockmarketpdx.com.

Upcoming

Save the date for Sunday, October 27th, the last day of our regular season and our eighth annual Halloween Carnival. This event is not to be missed. Bring the whole family for trick-or-treating, several kids crafts, live music, and delicious food.

After a short hiatus, we will be back for our Harvest Market on Sunday, November 24th. You will be able to stock up for Thanksgiving and the winter.


Written by Emily Murnen, WFM Market Manager

Posted in News | Comments Off on This Week at the Market: October 6th

This Week at the Market: September 29th

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Eats

Delicata squash.With September coming to an end, the market will feature a bounty of fall favorites at the market including winter squash, pears, apples, pumpkins, and grapes. You will also be able to fill your shopping baskets with staples such as meat, eggs, and cheese.

Need sharp knives for cutting your produce? Dragonfly Forge returns to the market this Sunday, so bring your knives and tools that need to be sharpened. For a complete list of vendors, visit our market map.

Kids’ Activities

Cedarwood Waldorf School will be hosting a bookmark craft, and kids can also join WFM Sponsor Senestraro Family Orthodontics for some coloring fun.

Tunes

From 11:00 a.m. – 1:00 p.m., Quartetto Allegro will perform a wide selection of classical, traditional, popular, and contemporary pieces.

Board Members Wanted

Have you been looking for a new way to support your favorite neighborhood market? The Woodstock Farmers Market is accepting applications to join our Board of Directors. We are seeking dedicated and active members to help with fundraising, marketing, and community outreach. If you can attend one meeting a month and have an interest in fundraising, marketing, or community outreach, we’d love to hear from you.

If you are interested in joining our Board of Directors, please complete the application form and email it to info@woodstockmarketpdx.com.

Upcoming

Save the date for Sunday, October 27th, the last day of our regular season and our eighth annual Halloween Carnival. This event is not to be missed. Bring the whole family for several kids activities, live music, and delicious food.

After a four week hiatus, we will be back for our Harvest Market on Sunday, November 24th. You will be able to stock up for Thanksgiving and the winter.


Written by Emily Murnen, WFM Market Manager

Posted in News | Comments Off on This Week at the Market: September 29th

This Week at the Market: September 22nd

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Eats

The rain and colder weather definitely confirm that autumn is on its way. At the market you will be able to find both the bounty of summer produce such as summer squash, tomatoes, peppers, and corn, as well some fall favorites including pears, apples, winter squash, potatoes and cauliflower.

For a complete list of vendors, visit our market map.

Kids’ Activities

Blue cat made from a paper bag.Inspire: Party with Art will be hosting a folding cat craft at the Kids Booth this week. Inspire is an arts education company led by professional teachers and artists Maggie Greensmith and Samantha Wilson. The pair guide children through pre-selected art projects at birthday parties and other gatherings. Maggie previously taught art at Woodstock Elementary and Samantha has more than 8 years experience in the animation industry.

Tunes

From 11:00 a.m. – 1:00 p.m., Three For Silver will perform music inspired by old traditions. The trio combines a gritty aesthetic, world folk traditions and virtuosic technique with a modern songwriting sense.


Written by Emily Murnen, WFM Market Manager

Posted in News | Comments Off on This Week at the Market: September 22nd